Importing of goods through LC: Concept for Dummies

Introduction to Letter of Credit (प्रतीतपत्र)

What is letter of credit?

A letter of credit (LC), also known as a documentary credit or bankers commercial credit, or letter of undertaking (LoU), is a payment mechanism used in international trade to provide an economic guarantee from a creditworthy bank to an exporter of goods. Letters of credit are used extensively in the financing of international trade, where the reliability of contracting parties cannot be readily and easily determined. Its economic effect is to introduce a bank as an underwriter, where it assumes the counterparty risk of the buyer paying the seller for goods. LC is a form of Documentary Credit. 

A technical definition for letter of credit

Letter of credit is an instrument in writing signed by a promisor (Importer’s Bank/Issuing Bank/Opening Bank), containing an unconditional undertaking towards promisee (the Seller/Beneficiary), to pay a certain sum of money to promisee/holder, at a certain time after date or at demand. 

Main things to note here: 

  1. Letter of Credit is a form of Promissory Note
    Relevant Act: Negotiable Instruments Act 2034
    Relevant International Practice: Uniform Customs and Practice for Documentary Credits (UCP)
  2. The promissory note is issued by Buyer’s Bank (promisor) in favor of the Seller (promisee) 
  3. Does it have to be an instrument in writing, signed by the promisor and provided in hard copy to the promisee?
    Although letters of credit first existed only as paper documents, they were regularly issued by telegraph in the late 19th century, and by telex in the latter half of the 20th century. Beginning in 1973 with the creation of SWIFT, banks began to migrate to electronic data interchange as a means of controlling costs, and in 1983 the UCP was amended to allow “teletransmission” of letters of credit. By the 21st century, the vast majority of LCs were issued in electronic form and entirely “paperless” LCs are becoming more common. 
  4. What is the meaning of unconditional undertaking? Isn’t it that the payment under the promissory note (i.e Letter of Credit) should be made only after the completion of the transaction between seller and buyer? 
    There might be some confusion here. Yes, it is understood that if you describe something as “unconditional”, you mean that the person doing or giving it does not require anything to be done by other people in exchange other than making a demand based on the promise. 
    In case of letter of credit, it being essentially a promissory note, the promisor is required to pay a certain sum of money to promisee, at a certain time after date or at demand. The only thing that the issuing bank (i.e. promisor) reviews is the demand and complying presentation against the demand. 
  5. What are the complying presentation to be made against the demand?
    A Complying Presentation is a set of documents that meet with the requirements of the letter of credit and all of the rules relating to letters of credit. This is not an obstruction to the “unconditional promise” but a part of presenting an authentic demand. Typically the letter of credit will request to include
    • Financial documents: bill of exchange, co-accepted draft
    • Commercial documents: invoice, packing list
    • Shipping documents: bill of lading (ocean or multi-modal or charter party), airway bill, lorry/truck receipt, railway receipt, CMC other than mate receipt, forwarder cargo receipt
    • Official documents: license, embassy legalization, origin certificate, inspection certificate, phytosanitary certificate
    • Insurance documents: insurance policy or certificate

Protection to both Seller and Buyer in International Trade

A letter of credit is a document from a bank that guarantees payment. There are several types of letters of credit, and they can provide security when buying and selling products or services.

  • Seller protection: If a buyer fails to pay a seller, the bank that issued a letter of credit must pay the seller as long as the seller meets all of the requirements in the letter. This provides security when the buyer and seller are in different countries.
  • Buyer protection: Letters of credit can also protect buyers. If the buyer is concerned about a dishonest seller, there are additional options available for the buyer’s protection. For example, somebody can inspect the shipment before the payment is released. The inspection report can be a component of the “complying presentation” while making the demand.

Sample of Letter of Credit

Just to get the context of what we were taking about in the paragraphs above, here is a sample of letter of credit. 
Letter of Credit Sample

Letter of Credit Characteristics

LC Lingo(s)

Step by Step process for importing goods through LC

Step 1: Obtaining EXIM Code (if necessary)

For the purpose of minimizing the documentation/administration of the documents and procedures of the import and export, unauthorized business activities, the system for obtaining Export Import (EXIM) Code has been introduced in Nepal from Fiscal Year 2073/2074. The EXIM code has been introduced as a identification, recordal and providing approval for all the commercial export import transaction in Nepal. 
To understand in detail about the process of obtaining EXIM Code, its rationality and other legal provisions click this link to another blog. 

Step 2: Execute a Contract with the Seller

This step is a no brainer. How would you import goods from Seller without executing a Sales Contract. Basically a sales contract for international sales contract would cover the following: 

  1. Details of the Contracting Parties
  2. Goods and Quantity
  3. Invoicing, Price and Payment: Agreed Price, LC and Other Forms of Payment
  4. Destination, Insurance, Period & Port of Shipment: The Incoterms Rules (INternational COmmerce TERMS)
  5. Brokerage: Only that accrues irrespective of the final acceptance/closure of the contract
  6. Quality: Warranties, Guaranties, Independent Certificate of Inspection, Sample Inspections, Shipment warranties for quality delivery
  7. Vessel: Delivery Vessel, Appropriation 
  8. Discharge, Weighing, Deficiency, Fumigation
  9. Default, Insolvency, Domicile, Arbitration 

Beginner’s guide to INCOTERMS: Click here to view a beginner’s guide to INCOTERMS

Step 3: Apply to your bank for issuing LC in favour of Seller

The seller will want LC issued in his favor to be guaranteed for the payment. Buyer applies to his bank for a letter of credit in favor of the seller. To obtain the LOC, the buyer contacts her bank. That bank operates in the buyer’s home country, and is most likely a bank that the buyer currently does business with. The buyer provides information required for the bank to issue the LOC, including:

  • How much is the payment?
  • What is the name and address of the seller (known as the beneficiary)?
  • When will the seller ship goods?
  • How will the seller ship the product?
  • Where should the shipment arrive? And numerous other details

Typically Banks in Nepal require to submit Pro-forma invoice, BBN/FER Form No 3: Details of Opening LC (LC Opening Form), Registration Doc among others. 

Details matter: It’s essential that the bank gets all of the details correct. The LC is a legally binding document, and these documents are interpreted exactly as written. Again, the LC is separate from the sales agreement, and it’s based on documents not actions performed. So one can’t assume that everything will work out if there’s an error in the LC. Even a seemingly minor item, like a typographical error, can cause problems. If the document isn’t perfect, it needs to be corrected before anybody moves forward.

Funding: When the bank issues the LC, the bank makes a promise, and the bank is responsible for sending money. That’s what makes a letter of credit so safe for sellers – the fact that the bank takes responsibility for payment. Because of that, the bank needs to be confident that the buyer can fund the payment. Before the bank issues the LC, the buyer may have to deposit funds with the bank, or the bank might arrange financing for the buyer as part of the LC.

LC Margin: The buyer may while applying to the bank to create LC in favor of Seller may need to produce LC margin in form of deposit/credit ranging from 10% to 100% of the LC value as required by the bank. The bank will hold this amount from the bank account of the buyer or release it as a line of LC credit. The bank will also charge LC charge which is usually based on fixed percentage of the LC amount. 

Step 4: Approval of the LC and Forwarding it to Seller's Bank

Issuing bank approves the application, and issues and forwards the LC issued in seller’s favor to seller’s bank (Corresponding/Advising Bank). The Seller’s Bank is typically located in the seller’s country and is likely a bank that the seller already has a relationship with. There may be several banks in between acting as intermediaries, but those are left out for simplicity.

Step 5: Seller's Bank will forward the LC to Seller

Seller’s bank will authenticate the LC and forward the original LC to the seller (since it is a promissory note, the seller should have the LC document until payment is received). At that point, the seller must review the LC to ensure that it matches what he agreed to do and that is capable of meeting the requirements of the LC. He should also decide if he is comfortable trusting the issuing bank and any other banks involved. If everything is acceptable, the seller can move to the next step: produce and ship goods.

Step 6: Sending Goods and Documents

To receive payment with a LC, the seller must satisfy the requirements specified in the LC. Among other things, that usually means:

  • Shipping the goods by a certain date
  • Possibly having the goods inspected before shipment
  • Using the shipping method specified in the LC
  • Shipping to and from ports specified in the LC
  • Gathering documents listed in the LC (specific shipping documents, for example)
  • Submitting documents to the bank by a specific date

Seller confidence: The seller knows that she will get paid as long as she meets the requirements of the LC (and assuming the banks involved remain solvent and follow through on their obligations). It doesn’t matter if her customer goes bankrupt or decides not to pay—the bank is on the hook for payment. The end customer’s financial situation is the bank’s problem, not the seller’s problem.

Delivery not required: Depending on the details of the LC, it doesn’t even matter if the goods ever make it to the customer. A storm may damage or destroy products during shipment, but the seller might not be responsible for that loss if they just had to ship goods.

Documentary requirements: The primary challenge for the seller is meeting the requirements of the LC. Again, banks only care about the details written into the LC and the documents you submit to satisfy the LC. If anything is off, the seller won’t get paid. For example, if you ship one day late, it’s a major problem. You might throw in some extra product for free (and your customer might even agree that this makes up for the late shipment), but banks won’t pay unless the LC is amended to account for the later shipping date. It takes extra money and time to revise a LC.

Step 7: Payment and Shipment Arrive

Once documents arrive at the seller’s bank, the bank verifies that the documents meet the requirements of the LC. Again, the bank takes everything literally: If anything doesn’t match—even the spelling or abbreviation of a company name—the bank can refuse payment. Banks take several business days to conduct this review.

If the documents are in good order, the seller’s bank forwards the documents to the buyer’s bank. The buyer’s bank performs the same review of documents against the LOC. If everything checks out, the buyer’s bank sends payment to the seller’s bank.

Next, the buyer’s bank forwards the documents to the buyer, who uses those documents to take possession of the goods when they arrive. When does the seller get paid? The timing of payment depends on the type of LC used. The seller might get paid within a few days of submitting documents to a local bank. In other cases, the seller waits until certain conditions are met. Sometimes the seller gets paid an “advance” (before shipping anything) so she can buy materials needed to produce the customer’s goods.